2019 Annual Conference FAQs

When is the 2019 conference?

The conference begins the evening of Thursday, July 11 and ends at the closing banquet on Saturday, July 13. Plan to depart on Sunday, July 14.

Where is the conference?

The conference will be held in Huntsville, AL. Sleeping rooms for the conference will be at the Element Huntsville, and meeting space will be in the Westin Hotel. These hotels are connected. TTSGI has contracted a block of sleeping rooms for this event at a discounted room rate. Please make your reservations early, as we only held a limited number. The cost of the rooms in our block will be $139.00/night (+tax), which includes breakfast. Book your room at the group rate for Twinless Twins now. The TTSGI room block will be held until June 14, 2019, unless all the rooms are reserved from the block before the date.

Important Reminder: The conference dates are July 11-14 (arrive on Thursday and leave on Sunday).

Who may attend the conference?

Current members of TTSGI and their guests (family, friends) are welcome to attend. A current member is one who has joined or renewed membership ($50.00 annually) within the last 12 months.

Where is the conference?

Sleeping rooms for the conference will be at the Element Huntsville, and meeting space will be in the Westin Hotel. These hotels are connected. TTSGI has contracted a block of sleeping rooms for this event at a discounted room rate. Please make your reservations early, as we only held a limited number. The cost of the rooms in our block will be $139.00/night (+tax), which includes breakfast. The TTSGI room block will be held until June 14, 2019, unless all the rooms are reserved from the block before the date.

What is the schedule for the conference?

A 2019 Conference Schedule will be posted soon. Click here to view the last year’s 2018 Conference Schedule to get an idea of what to expect.

What airport do I fly into?

Huntsville International Airport (HSV). This has both international and domestic flights.

How do I get back and forth from the airport to the hotel?

There are several options for ground transportation from the Huntsville airport. Please use the following link to select the option that is best for you: https://www.airportshuttles.com/huntsville.php

What will the weather be like?

In July the average low is 71° and the average high is 91°. For more info visit www.weather.com.

What should I wear?

The conference is a casual event. Most attendees wear comfortable clothes such as pants, t-shirt, blouse, jeans, shorts. The hotel meeting rooms will be air conditioned, so be prepared in case the hotel is cooler than you prefer. The Saturday night closing banquet is a bit dressier event. Men may wear sport coat and ladies often wear dresses on nicer pant outfit.

What should I bring?

Attendees often bring photographs of their twins to show to other twins they meet. Also, please consider bringing something to donate for the auction or raffle, which help support the organization.

I am a first-time attendee, what should I expect and what is expected of me?

The first two items on the schedule are Check-in and the First Time Attendee’s Welcome Reception. At check-in, each first-time attendee will receive a name tag and a packet of information. Once checked-in, the attendee can go to the welcome reception. This event is designed to ease first-time attendees into the conference weekend. At this reception, attendees will have the opportunity to meet others attending for the first time. They will also meet Board Members and Regional Coordinators. After the 30-minute reception, first-time attendees will be invited join the other conference attendees at a dessert reception. We recommend having dinner prior to check-in.

During the conference, there will be keynote speaker sessions, breakout sessions, memorial events, and workshops. Our goal is to offer ample time for sharing. However, no one is required to speak. Between sessions, there will be scheduled free time for attendees to relax, reflect, and casually meet others. Finally, we will have a closing banquet on Saturday evening, followed by our annual charity auction. Plan to depart on Sunday.

What meals are included?

Thursday – No dinner provided; Light dessert reception provided
Friday Breakfast – Hot breakfast is provided at the hotel and is included in your room rate
Friday Lunch – Not provided
Friday Dinner – Not provided
Saturday Breakfast – Hot breakfast is provided at the hotel and is included in your room rate
Saturday Lunch – Not provided
Saturday Dinner – Banquet meal provided
Sunday – Hot breakfast is provided at the hotel and is included in your room rate

Does the hotel have a fitness center?

Yes, there is a complimentary 24-hour fitness room and a swimming pool (6:00am – 11:00pm).

Are there any tourist attractions nearby?

There are many local attractions such as the Bridge Street Town Centre, Huntsville Botanical Gardens, and the U. S. Space and Rocket Center.

What is the cost to attend the conference?

Conference Registration:
Early Bird Fee (Jan 2 – Feb 28): $225.00/person
Regular Registration Fee (March 1 – April 30): $275.00/person
Late Registration Fee (May 1 – June 5): $300.00/person
Walk-In/at door registration Fee: $325.00/person
*All attendees must register individually. The registration does not include hotel reservations.

What should I do if I have to cancel at the last minute?

Unfortunately, we are unable to refund any registration fees 30 days prior to the conference. The conference center requires our final attendee count one month prior to the conference, and they calculate our cost based on that number. The conference center is unable to make cost adjustments for last-minute cancellations. For hotel cancellations, please contact the hotel directly regarding their cancellation policy.

What if I want to attend but am unable to afford the conference?

Please contact our Executive Director, Michelle Getchell at contact@twinlesstwins.org to find out about possible assistance.

The Conference Committee, the Board of Directors and the Regional Coordinators are all looking forward to a great conference full of companionship, making connections, sharing our stories, a powerful keynote address, worthwhile break-out groups and most importantly seeing you all there!